Asset Management

Asset Management is where your portfolio lives in RealBooks. Every property you own, the entities that hold them, and the financial data that drives your decisions — it all starts here.

Portfolio Dashboard

When you log in, the dashboard gives you an instant read on your entire portfolio:

• Total Portfolio Value — The combined estimated market value of all properties across all entities
• Net Equity — Total value minus outstanding loan balances
• Annual NOI — Net operating income aggregated from income and expenses you’ve tracked
• Properties by Entity — A breakdown showing which LLCs, trusts, or personal holdings own what

The dashboard updates in real time as you add properties, log expenses, record income, and update valuations.

Adding a Property

To add a new property to your portfolio:

1. Navigate to Assets from the main menu
2. Click Add Asset
3. Fill in the property details:

Field	Description
Address	Full property address
Entity	Which entity owns this property
Property Type	SFR, multifamily, commercial, mixed-use, land, etc.
Purchase Price	What you paid (used for basis calculations)
Purchase Date	Closing date (used for depreciation start)
Current Value	Your estimated market value (update anytime)

4. Click Save

The property immediately appears on your dashboard and becomes available for expense tracking, project management, and tax reporting.

Tip

Enter the purchase price and date accurately — RealBooks uses these for depreciation calculations, basis tracking, and capital gains estimates. Getting this right from the start saves headaches at tax time.

Property Detail View

Click any property to see its full financial picture:

Valuation & Equity

• Purchase price vs. current estimated value
• Appreciation (dollar amount and percentage)
• Outstanding loan balance
• Loan-to-value (LTV) ratio
• Net equity position

Income & Expense Summary

• Monthly and annual gross income
• Monthly and annual operating expenses
• Net operating income (NOI)
• Cap rate (NOI / current value)

Loan Information

• Lender name
• Original loan amount and current balance
• Interest rate and monthly payment
• Loan type (conventional, FHA, VA, commercial, hard money, etc.)
• Principal paydown tracking

Transaction History

• All expenses and income tied to this property
• Filterable by date range, category, or source

Linked Projects

• Active rehabs, renovations, or capital improvement projects
• Budget vs. actual spend per project

Managing Loan Information

Each property can have one or more loans attached to it. To add or update loan details:

1. Open the property detail view
2. Navigate to the Loans section
3. Click Add Loan or edit an existing one
4. Enter the loan terms:

Field	Description
Lender	Bank or lender name
Loan Type	Conventional, FHA, VA, commercial, hard money, private, etc.
Original Amount	Total loan amount at origination
Current Balance	What you currently owe
Interest Rate	Annual rate
Monthly Payment	Principal + interest payment
Origination Date	When the loan was funded
Maturity Date	When the loan term ends

RealBooks uses this data to:

• Calculate LTV ratios and equity positions
• Track principal paydown over time
• Separate interest from principal in your expense reports (interest is deductible)

Tip

If you’ve linked your bank account and your mortgage payments are imported automatically, RealBooks can match those transactions to the loan and track principal vs. interest splits.

PennyAI Loan Processing

Have a stack of closing documents? Upload your loan documents and PennyAI will extract the key terms automatically — principal, rate, term, monthly payment, lender name — and populate the loan record for you.

This is especially useful when:

• You’re onboarding multiple properties at once
• You’ve refinanced and need to update loan terms
• You want to capture data from complex commercial loan documents

To use it:

1. Open the property detail view
2. Go to Loans > Add Loan
3. Click Upload Document
4. Attach the closing disclosure, promissory note, or loan statement
5. PennyAI processes the document and pre-fills the fields
6. Review, adjust if needed, and save

Custom Attributes

Every investor tracks different things. Custom attributes let you add fields that matter to your specific operation.

Common examples:

Attribute	Why It’s Useful
Market / Submarket	Filter and group properties by geographic area
Property Class (A/B/C/D)	Segment your portfolio by quality tier
Rehab Status	Track where each property is in your renovation pipeline
Property Manager	Know who’s managing what at a glance
Insurance Provider	Quick reference without digging through documents
Year Built	Useful for depreciation and maintenance planning
Unit Count	For multifamily — track total doors

To add custom attributes:

1. Go to Settings > Custom Attributes
2. Click Add Attribute
3. Name it, choose a field type (text, number, date, dropdown), and save
4. The attribute now appears on every property detail page

Custom attributes are available on paid plans (Bird Dog and above).

Document Storage

Keep all property-related documents organized and accessible:

• Deeds and title documents
• Insurance policies and certificates
• Lease agreements
• Inspection reports
• Closing disclosures and HUD-1 statements
• Appraisals
• Photos and condition reports

To upload a document:

1. Open the property detail view
2. Go to the Documents section
3. Click Upload and select your file
4. Add a label or category for easy searching

Documents are stored securely and accessible from any device.

Multi-Property Workflows

Comparing Properties

Use the portfolio dashboard to sort and filter properties by:

• Entity
• Property type
• Custom attributes (market, class, status)
• Performance metrics (NOI, cap rate, equity)

Bulk Onboarding

When adding a portfolio of properties:

1. Add each entity first
2. Add properties one at a time, assigning each to the correct entity
3. Upload loan documents and let PennyAI process them in batch
4. Connect bank accounts to start importing transactions

Note

If you’re migrating from spreadsheets and have a large number of properties, reach out to hello@realbooks.io — we can help with bulk import.

Common Questions

How often should I update property values? That’s up to you. Some investors update quarterly based on comparable sales. Others update annually or when they refinance. RealBooks doesn’t auto-update values — you control when and how often.

Can I track properties I’ve sold? Yes. Sold properties remain in your history with all their transaction data intact. This is important for capital gains calculations and Schedule D reporting.

What property types are supported? Single-family, multifamily (duplex through large apartment complexes), commercial, mixed-use, land, mobile homes, and more. If your property type isn’t listed, use “Other” and add a custom attribute to specify.

How are cap rate and NOI calculated? NOI = Gross income - Operating expenses (excluding mortgage payments and depreciation). Cap rate = NOI / Current property value. Both update automatically as you track income and expenses.

Can I import properties from another system? Not directly through the UI today. If you have properties in a spreadsheet or another platform, contact support and we can assist with migration.