Welcome to RealBooks
RealBooks is financial management software built from the ground up for real estate investors. Whether you own a single rental or manage a portfolio across multiple LLCs, RealBooks gives you one place to track your properties, expenses, loans, and taxes — without the complexity of generic accounting tools.
Why RealBooks Exists
Section titled “Why RealBooks Exists”Most investors end up cobbling together spreadsheets, QuickBooks workarounds, and shoeboxes of receipts. Come tax season, you’re scrambling to find deductions you know you missed. RealBooks was built by real estate investors who lived that problem and decided to fix it.
Everything in the platform is designed around how investors actually work:
- Properties belong to entities (LLCs, trusts, S-Corps)
- Expenses map to IRS schedules, not generic ledger categories
- Reports are built for your CPA, not a general accountant
What You Can Do with RealBooks
Section titled “What You Can Do with RealBooks”Track Your Portfolio
Section titled “Track Your Portfolio”See every property’s value, equity, NOI, and cap rate from a single dashboard. Add purchase details, mortgages, and custom attributes so your portfolio data is always current.
Manage Expenses Automatically
Section titled “Manage Expenses Automatically”Connect your bank accounts and let RealBooks categorize transactions by property and entity. Snap a photo of a receipt and PennyAI extracts the details — no manual data entry.
Run Rehab Projects
Section titled “Run Rehab Projects”Track renovation budgets, assign status workflows, and monitor project costs against your original estimates. Everything ties back to the property so your basis stays accurate.
Accelerate Depreciation
Section titled “Accelerate Depreciation”Generate cost segregation schedules that break down a property’s components for accelerated depreciation. This is one of the most overlooked tax strategies in real estate — and RealBooks makes it accessible without hiring a separate engineering firm.
Generate Tax-Ready Reports
Section titled “Generate Tax-Ready Reports”When tax season arrives, pull IRS-ready schedules with a few clicks:
- Schedule D — Capital gains and losses
- Schedule E — Rental income and expenses
- Schedule F — Farm income (for agricultural properties)
- Form 8949 — Sales and dispositions
- Form 8582 — Passive activity loss limitations
- Form 4562 — Depreciation and amortization
Hand these directly to your CPA or use them for self-filing.
Let PennyAI Do the Heavy Lifting
Section titled “Let PennyAI Do the Heavy Lifting”PennyAI is the AI engine behind RealBooks. It processes receipts, reads HUD-1 settlement statements, extracts loan terms from closing documents, and generates reports — saving you hours of manual work every month.
Who RealBooks Is For
Section titled “Who RealBooks Is For”- First-time landlords who want to track their rental property the right way from day one
- Growing investors managing 5-20 properties across a couple of LLCs
- Portfolio-scale operators with dozens (or hundreds) of doors who need clean books for lenders and partners
- Fix-and-flip investors running multiple rehab projects at once
- Investor teams where a bookkeeper, property manager, or partner needs role-based access
You don’t need to be an accountant to use RealBooks. The platform handles the complexity so you can focus on deals.
Getting Started
Section titled “Getting Started”Ready to jump in? Here’s where to go next:
- Quick Start — Create your account, add your first property, and connect your bank in about 5 minutes.
- Account Setup — Set up your entities, configure team access, and customize your workspace.
- Mobile App — Access your portfolio from your phone or tablet.
If you’re looking for something specific, use the sidebar to explore features, how-to guides, or the FAQ.